||Under supervision of the Purchase Office, must compile information to prepare purchase orders for procurement and expediting of material by performing interviews with suppliers to obtain prices and specifications.
• Encode purchase order and send copy to supplier and department.
Perform a variety of clerical duties to ensure that merchandise, supplies, and equipment are shipped on schedule by vendors.
Inspect all invoices and receiving reports to determine if quantity ordered matches the received quantity
Reviewing of prices and payment terms to ensure agreement with purchase order and dispose of discrepancies.
Maintain interface with vendors to ensure the procurement of high quality merchandise, expedient delivery, and dependable service at optimum price, referring problems involving deliveries or invoices to the buyer for resolution.
• Place orders and handle routine Checks Accompanying Purchase Order (CAPO).
Analysis of markets to determine vendor sources and product availability; keep abreast of market fluctuations affecting process; inform purchaser of new product development.
Prepare and process various forms involving change orders, exception reports, bid requests, and other buying procedures; price requisitions as required.
Perform secretarial work to assist and relieve supervisor of clerical duties